Attendance:
Paul Jost (304), Gabe Rovick (107), Anita Sherrill (Management Company), Corbin, Dan (306), Crissy (305), Vanessa (104), Liz (202), Barbie James (204)
Meeting started at 6:00pm.
Meeting opened:
- Vince from AC Mechanical joined to discuss Heating issues in 2 units.
- Walked us thru wiring issues and options to fix problem
- Nail hit some wiring during building construction in unit 202, Homeowner in 202 reached out to Edward in 2006 but he didn’t fix it.
- Unit 101 has a separate issue where the wiring isn’t functioning properly
- As of now we do not know of any other units suffering similar problems
- 3 options available
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- Run new wiring – involves floor/wall and cost is unknown
- Wireless thermostats – 500/600 bucks for kit…+ installation
- Self-contained valves – abandon wiring altogether, cheapest option that was recommended by Vince
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- HOA board and members decided to authorize AC Mechanical to identify if they can fix the problem with a self-contained unit (and not impact other units). They will visit and provide POV on Monday.
- Paul motioned this, seconded by Corbin, and approved by Gabe. Anita to let us know on Monday.
- If this can’t be self contained, HOA board will authorize AC mechanical to do a diagnostic of the electric setup of entire building. This will benefit HOA for any future heating/electrical issues (plus help him assess the best way to fix units 101 and 201).
HOA Board Responsibilities vs HOA members
- HOA board’s responsibility is to take care of the common areas vs individual units
- HOA members responsible for individual units (flooring, carpeting, etc).
- HOA board to provide communication on roles, responsibilities of HOA Board roles, HOA members roles, etc. and share with all Members.
- HOA board also to discuss in a separate meeting an improved process for distribution of updates, roles, etc, to members. A blog is being considered
HOA Finances
- Dan and Barbie raised concern on high HOA fees.
- Board has agreed to relook at HOA fees in upcoming months
- Board has asked Anita to look into each unit and who recvd HOA free for a year so that we can communicate to HOA members when they need to start paying fees again
Leak (Unit 304, unit 204, weight room)
- Edward has been unresponsive to multiple efforts to get him to fix the damages
- Paul motioned for work to begin, and each unit will file a separate claim in small claims court to collect fees from Edward.
- Initial work will be funded by HOA owners in unit 304, 204 for their units and HOA reserve funds for weight room.
- Board to ask Mike Roads (attorney) to draft letter outlining next steps with pending legal action should he not pay by certain date (TBD)
Comcast
- HOA board to look into HOA member internet access
- Going to figure out if we go commercial vs private on internet connections
- Anita talking to 5th contact for commercial set up for cable connection and provide update to Board Friday Nov 30th
Treadmill
o Gabe was there for initial fix
o Gabe to check and provide update on if treadmill is working properly now
Next Meeting
- Proposal is to have meetings second Thursday’s of each month
Next Steps:
-Corbin to look into blogging options to use for communication with HOA members
-Anita
- To provide time for visit to unit 202
- Legal letter with Mike Roads
- To check on when HOA members that haven’t been paying HOA dues need to start paying
- Gabe to check to see if Treadmill is working
- Gabe to check to see if we can run wireless internet for entire building.
Filed under: Meeting Minutes
